HOW TO REGISTER
To pre-register for the 2016 OSW, you need to complete a registration form and mail it to OSW (address is on the form) along with payment for your registration. The advantage in pre-registering is that you and your party will have pre-printed name badges; pre-registration is required if you want to receive an advance copy of the layout visit maps.
You do not have to pre-register to enter the meet. You can register at the door. Registration forms are available in a variety of ways.
- If you registered for either the 2012 OSW, 2013 OSW, 2014 OSW or the 2015 OSW, you will automatically receive the Fall (pre-meet) newsletter which includes a registration form. If you attended the 2015 meet you recieved the post-meet newsletter which included a registration form for the 2016 meet.
- The registration form can be downloaded. Click HERE to download a copy of the registration form that you can fill in on while it is displayed on your computer screen, print, and mail to OSW (make a copy for your records). Note: the Adobe Acrobat program is required to view and print this file. The program is available free from Adobe; click here to download acrobat.
- Registration forms for O Scale West will be available at the Chicago April Meet.
- To obtain a hard copy newsletter and registration form please send an LSSAE to the O Scale West address on the Contact link below.
Pre-registration is not required. You can register as a walk up at the meet, see the "after December 31" section below on costs..
Tables sell out before the meet begins, so advance registration is required if you wish to rent one or more tables.
Pre-registrations are confirmed by email. That works only> if you provide a valid (and legible!) e-mail address on your registration form. If you don't use email call Rod Miller (see the Contact link below) to verify your registration.
There is no organizational membership required to register and enter the meet.
REGISTRATION AND TABLE COSTS
If You Pre-Register Before March 31, 2016
For registrations postmarked before March 31, 2016, the cost to enter the meet is $35 This is a one time fee and is good for all days of the meet, and includes you, your spouse, and children (yours or not) under 18. The cost per table for rental is $45. Tables require pre-registration as we sell out and may not have tables available for those who walk up and want to rent at table. There is no extra charge for electrical service, but we need to know in advance that you need one or more tables so that we can locate your table near an electrical outlet. You should bring an extension cord. You may have to run your cord across an aisle, in which case you should bring some duct tape to make it safe for foot traffic.
If You register AFTER March 31, 2016
For registrations postmarked January 1, 2014 and later, the cost to enter the meet is $40. This is a one time fee and is good for all days of the meet, and includes you, your spouse/SO, and children (yours or not) under 18. The cost per table (30"x72") for rental is $50. Tables require pre-registration as we sell out and may not have tables available for those who walk up and want to rent at table. There is no extra charge for electrical service, but we need to know in advance that you need it so your table(s) will be assigned a location near an electrical outlet.
Saturday Only Rate
The price for those who walk up on Saturday to register is $25. This rate is offered only to those who walk up to register for the meet on Saturday. This rate is only for walk ups and is not offered to pre-registrants because of the work involved in processing pre-registrations.
The meet will be held in the 25,000 square foot well lit and carpeted ballroom of the Hyatt Regency Santa Clara in Santa Clara, CA. The Hyat Regency Santa Clara Hotel is located about five miles from the San Jose International Airport. There is ample free covered parking. If you come in by airplane or train and are not renting a car, you can get to the hotel via taxi or via the light rail line which stops outside the hotel. The visiting layouts and contests will be in the ballroom. Clinics, because of a need for quieter surroundings, will be held in the hotel's meeting rooms.
Want to learn more about 2-rail O scale? Visit the O Scale Kings website.