Due to my error in not putting the full wording of the proposed Amendments to our Constitution in the September Minutes, I am sending you the ballot that will go out to all 2020 members It has the proper wording and has been vetted by David Vaughn. Please approve or not of the amendments. Please reply to Bruce Blackwell as soon as possible (e-mail: email@example.com). I need your approval before I can the ballots out They will be included with the ballots for the Board of Directors. Thanks for your help.
O Scale Kings 2020 Ballot
for Amendment Proposals to:
By-Laws & Constitution of O Scale Kings, Inc.
These amendments Have been approved by David Vaughn for a vote of the BOD
Amendment # 1. Article V, Section 1B. Change the word “Three” to “Five”.
Amendment # 2. Article V, Section 3A. Change the second sentence.
“Two directors will be elected in odd numbered years and one director will be elected in even numbered years”.
“Three directors will be elected in odd numbered years and two directors will be elected in even numbered years. A drawing will be held between any two or more new directors to determine which new directors will be odd or even year office holders. The winner will elect.
Amendment # 3. Article V, Section 3B. Add a new, second sentence.
“In the event the Past President becomes unwilling or unable to serve, the Board of Directors may, by majority vote, fill the position with any former officer.”
Amendment 4. Article VIII, Section 2. Change the pragraph to read as follows:
“A selected and designated member of the BOD, who is neither a National Officer, nor on the ballot shall cause a ballot to be prepared with a provision for write-ins to be mailed on or before October 31st to all members in good standing. Ballots shall be be returned postmarked not later than December 1st.
Section A. “A selected and designated member of the BOD, who is neither a National Officer, nor on the ballot shall cause a ballot to be prepared with a provision for write-ins to be sent by e-mail to each to each in good
of record on or before October 31.
Section B. E-mailed ballots shall include instructions on how they are to be filled out and returned. Ballots shall be cast and sent in accordance with the instructions.
Section C. All references in this document referring to items “to be sent” or “mailed” will be interpreted to mean “transmitted electronically”.
Section D. At the option of the Board of Directors, made by 2/3 vote, ballots for officer elections may be prepared in hard copy to be sent and returned by United States mail, in which case the ballots shall be mailed on or before October 31 and returned postmarked not later than December 1. In such case, ballot instructions will provide for the return date and procedure.
The above lists the exact wording for our ballot and was voted on and approved by the Board of Directors as of 10/24/2020
Thanks, Bruce B. Blackwood, President